| Version: | D |
|---|---|
| Release: | 00A |
| Contr. Agency: | UN |
| Revision: | 3 |
| Date: | 2000-01-27 |
| SOURCE: | Western European EDIFACT Board MD1 |
|
For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction |
|
This message also occurs in the following versions of this standard: D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
This specification provides the definition of the Announcement for returns message (RETANN) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
A message by which a party announces to another party details of goods for return due to specified reasons (e.g. returns for repair, returns at end of leasing period, returns because of damage).
The Announcement for returns message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
This message may be used by the message sender to request credit for goods, or the replacement of goods from the message recipient.
This message should stimulate the message recipient to instruct on how the named goods should be returned, destroyed, or disposed of.
In the case where the recipient of the announcement refuses to accept the return of goods the sender would expect to receive notification of this decision and also instructions on what should happen instead of the return. This process will usually be handled using the Instruction for Return message.
The announcement for returns can be used by a party to inform another party on the requested return of:
The announcement for returns may be used to return received goods for which receipt of delivery may already have been acknowledged by way of the Receiving Advice message (where this message is being used), e.g., the faulty goods are only discovered on opening a container for which a receiving advice has been issued.
The announcement for returns may also be used to specify additional information regarding the return of goods such as handling instructions or hazardous material information.
The recipient of the announcement for returns is requested to decide the final disposition of the goods for return:
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
All specified dates/times should be in the format 'ccyymmdd' /'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element should be used wherever possible.
Conditional data that is not required in the message should not be included.
Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.
Free text information within the message should be avoided as this inhibits automatic processing. It is only used when additional information that cannot be accommodated within the other segments is required.
Information to be provided in the Header section:
A service segment starting and uniquely identifying a message. The message type code for the Announcement for returns message is RETANN.
Note: Announcement for returns messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | RETANN |
| 0052 | D | |
| 0054 | 00A | |
| 0051 | UN |
A segment by which the sender must uniquely identify the Announcement For Returns message.
A segment specifying the dates, and when relevant, the times related to the whole message. The segment must be specified at least once to specify the message date as allocated by the sender.
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A segment to specify currencies and relevant details for the rate of exchange.
A group of segments identifying documents which the message sender requests to receive, and if necessary when he wishes to receive them, as a result of the announcement of returns message, e.g. returns instruction, credit note.
A segment by which the sender of the message indicates to the receiver what type of document or message is required in return (e.g. returns instruction, credit note).
A segment specifying the date and where necessary the time related to the current document. This segment may be used to indicate required document receipt dates, times, or periods.
A group of segments providing references and where necessary associated dates related to the current message, e.g. despatch note number, invoice, etc.
A segment for identifying a reference by its type and number.
A segment specifying the date and where necessary the time of the reference.
A group of segments identifying the parties involved in the announcement for returns message and any associated information.
A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party identification should be specified, e.g. the Buyer and Seller are known to each other, thus only the coded identification is required. It is recommended that the party announcing the return and the party to whom the announcement is directed are identified in this segment.
A segment to allow the further identification of locations related to the current party, e.g. the location of the goods for return.
A group of segments for specifying any references related to the current.
A segment for identifying a reference related to the current party by its type and number.
A segment specifying the date and where necessary the time of the reference.
A group of segments identifying the contact person or department for the current party.
A segment to identify a person or department and their function, to whom communications should be directed.
A segment specifying the communication channel and number for the specified contact.
A group of segments indicating the terms of delivery for the whole announcement for returns.
A segment identifying the delivery terms used, e.g. INCOTERMS code could be used to specify the delivery terms.
A segment identifying locations relevant to the delivery terms.
A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole announcement for returns.
A segment specifying the mode and means of the transport for the goods being announced for return.
A segment identifying locations relevant to the transport details.
A segment identifying any dates associated with the transport details.
A group of segments to specify equipment necessary for transport.
A segment to specify equipment, equipment size and type used in the transport.
A segment to specify measurements associated with the equipment, such as weight.
A segment to specify processable supplementary information associated with the equipment.
A group of segments specifying allowances and, or charges for the whole announcement for returns message. Information specified in this segment group may be used to identify charges which will be imposed or allowances which will be requested by the message sender to cover the cost of storing the goods for return. Additional information, dates and times, monetary amounts and tax details which are related to the allowances or charges may also be specified.
A segment identifying the charge or allowance and where necessary its calculation sequence.
A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.
A segment specifying any dates and, or times which are related to the allowances or charges.
A segment to specify any monetary amounts related to the current allowances or charges.
A group of segments specifying tax related information for the allowances or charges.
A segment specifying the tax type, category and rate, or exemption, related to the allowances or charges.
A segment specifying amounts related to the tax details for the allowance or charge.
Information to be provided in the Detail section:
0400 Segment group 11: LIN-PIA-IMD-MEA-DTM-PRI-FTX-LOC-MOA-SG12- SG13-SG14-SG15-SG16-SG17-SG18-SG20-SG21-SG22 A group of segments providing details of the individual items which are being announced for return. There must be at least one occurrence of segment group 11 within an announcement for returns.
A segment identifying a line item by the line item number and configuration level, and additionally, identifying the return product. Other product identification numbers, e.g. supplier product number etc., can be specified within the following PIA segment.
A segment to provide additional identification to the product specified in the LIN segment (e.g. Harmonized System number).
A segment for describing the current line item as well as product characteristic. This segment should be used for products that cannot be fully identified by an article number.
A segment enabling the physical measurements of the current item to be specified where this is required for full identification of the product.
A segment specifying date and or time, or period details relating to the current line item only, e.g. receipt date, requested pick-up date.
A segment to provide the details of the price of the product which is being announced for return.
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A segment to allow the further identification of locations related to the current line item, e.g. location of product for return.
A segment specifying any monetary amounts relating to the product, e.g. credit note amount.
A group of segments specifying tax related information for the currently identified product, e.g. tax amount, etc.
A segment specifying the tax type, category and rate, or exemption, for the current product.
A segment specifying amounts related to the tax details for the current product.
A group of segments specifying quantities for return and states related to the quantities being returned, e.g. never ordered, damaged.
A segment identifying the product quantities, e.g. requested return quantity.
A segment to indicate the physical or logical state of the quantity detailed in the QTY segment for the current line item, e.g. never ordered, damaged.
A group of segments identifying documents which the message sender requests to receive, and if necessary when he wishes to receive them, for the current line item only as a result of the announcement of returns message, e.g. returns instruction, credit note.
A segment by which the sender of the message indicates to the receiver what type of document or message is required in return (e.g. returns instruction, credit note).
A segment specifying the date and where necessary the time related to the current document.
A group of segments for specifying any references relating to the current line item only, e.g. invoice number, etc.
A segment for the inclusion of any references related to the current line item.
A segment specifying the date and where necessary the time of the reference.
A group of segments giving information about dangerous goods.
A segment to indicate the class of dangerous goods.
A segment to specify quantity of the given dangerous goods.
A segment to describe dangerous goods.
A group of segments identifying handling instructions relevant to the current line item only.
A segment providing information on required handling and notification of hazardous materials relevant to the current line item only.
A segment with free text information relevant to the handling instructions, in coded or clear form, used when additional handling information is needed. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments identifying packaging, marks and numbers, date and time information for the product which is announced for return.
A segment specifying the number and type of the packages and, or physical units and the type of packaging for the current line item.
A group of segments specifying markings, labels, and packing numbers for the current package.
A segment specifying markings and or labels used on the current package.
A segment for specifying date and or time, or period related to the package.
A segment providing the identity numbers of the current package.
A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the current line item.
A segment specifying the mode and means of the transport for the current line item.
A segment identifying locations relevant to the transport details.
A segment identifying any dates associated with the transport details.
A group of segments to specify equipment related to the transport of the current line item.
A segment to specify equipment, equipment size and type used in the transport.
A segment to specify measurements, other than dimensions, associated with the equipment, such as weight.
A segment to specify processable supplementary information associated with the equipment.
A group of segments specifying allowances and or charges for the current line item only. Information specified in this segment group may be used to identify charges which will be imposed or allowances which will be requested by the message sender to cover the cost of storing the goods for return. Additional information, dates and times, monetary amounts and tax details which are related to the allowances or charges may also be specified.
A segment identifying the charge or allowance and where necessary its calculation sequence.
A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors.
A segment specifying any dates and, or times which are related to the allowances or charges.
A segment to specify any monetary amounts related to the current allowances or charges.
A segment to specify any percentage values related to the current allowances or charges.
A group of segments specifying tax related information for the allowances or charges.
A segment specifying the tax type, category and rate, or exemption, related to the allowances or charges.
A segment specifying amounts related to the tax details for the allowance or charge.
Information to be provided in the Summary section:
A segment placed at the start of the summary section to separate the detail and summary sections.
A segment by which control totals may be provided by the sender for checking by the receiver.
A segment to specify total monetary amounts for the complete message, e.g. credit note amount.
A group of segments specifying tax totals for the announcement for returns message.
A segment specifying the tax type to be summarized.
A segment specifying the summary amount for the tax specified.
A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.
| ALC | Allowance or charge | |
| ALI | Additional information | |
| BGM | Beginning of message | |
| CDI | Physical or logical state | |
| CNT | Control total | |
| COM | Communication contact | |
| CTA | Contact information | |
| CUX | Currencies | |
| DGS | Dangerous goods | |
| DOC | Document/message details | |
| DTM | Date/time/period | |
| EQD | Equipment details | |
| FTX | Free text | |
| GIN | Goods identity number | |
| HAN | Handling instructions | |
| IMD | Item description | |
| LIN | Line item | |
| LOC | Place/location identification | |
| MEA | Measurements | |
| MOA | Monetary amount | |
| NAD | Name and address | |
| PAC | Package | |
| PCD | Percentage details | |
| PCI | Package identification | |
| PIA | Additional product id | |
| PRI | Price details | |
| QTY | Quantity | |
| RFF | Reference | |
| TAX | Duty/tax/fee details | |
| TDT | Details of transport | |
| TOD | Terms of delivery or transport | |
| UNH | Message header | |
| UNS | Section control | |
| UNT | Message trailer |
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×9 | (C) |
| ├─FTX Free text | ×9 | (C) |
| ├─CUX Currencies | ×9 | (C) |
| ├─Segment Group 1 | ×9 | (C) |
| │─├─DOC Document/message details | ×1 | (M) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 2 | ×9 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 3 | ×9 | (C) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×999 | (C) |
| │─├─Segment Group 4 | ×9 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─└─Segment Group 5 | ×9 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×9 | (C) |
| ├─Segment Group 6 | ×9 | (C) |
| │─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─└─LOC Place/location identification | ×9 | (C) |
| ├─Segment Group 7 | ×9 | (C) |
| │─├─TDT Details of transport | ×1 | (M) |
| │─├─LOC Place/location identification | ×9 | (C) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 8 | ×9 | (C) |
| │─├─EQD Equipment details | ×1 | (M) |
| │─├─MEA Measurements | ×9 | (C) |
| │─└─FTX Free text | ×9 | (C) |
| ├─Segment Group 9 | ×9 | (C) |
| │─├─ALC Allowance or charge | ×1 | (M) |
| │─├─ALI Additional information | ×9 | (C) |
| │─├─DTM Date/time/period | ×9 | (C) |
| │─├─MOA Monetary amount | ×9 | (C) |
| │─└─Segment Group 10 | ×9 | (C) |
| │───├─TAX Duty/tax/fee details | ×1 | (M) |
| │───└─MOA Monetary amount | ×9 | (C) |
| ├─Segment Group 11 | ×9999 | (M) |
| │─├─LIN Line item | ×1 | (M) |
| │─├─PIA Additional product id | ×9 | (C) |
| │─├─IMD Item description | ×9 | (C) |
| │─├─MEA Measurements | ×9 | (C) |
| │─├─DTM Date/time/period | ×9 | (C) |
| │─├─PRI Price details | ×9 | (C) |
| │─├─FTX Free text | ×9 | (C) |
| │─├─LOC Place/location identification | ×9 | (C) |
| │─├─MOA Monetary amount | ×9 | (C) |
| │─├─Segment Group 12 | ×9 | (C) |
| │─│─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─│─└─MOA Monetary amount | ×9 | (C) |
| │─├─Segment Group 13 | ×9 | (C) |
| │─│─├─QTY Quantity | ×1 | (M) |
| │─│─└─CDI Physical or logical state | ×9 | (C) |
| │─├─Segment Group 14 | ×9 | (C) |
| │─│─├─DOC Document/message details | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─├─Segment Group 15 | ×9 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─├─Segment Group 16 | ×9 | (C) |
| │─│─├─DGS Dangerous goods | ×1 | (M) |
| │─│─├─QTY Quantity | ×9 | (C) |
| │─│─└─FTX Free text | ×9 | (C) |
| │─├─Segment Group 17 | ×9 | (C) |
| │─│─├─HAN Handling instructions | ×1 | (M) |
| │─│─└─FTX Free text | ×9 | (C) |
| │─├─Segment Group 18 | ×9 | (C) |
| │─│─├─PAC Package | ×1 | (M) |
| │─│─└─Segment Group 19 | ×9 | (C) |
| │─│───├─PCI Package identification | ×1 | (M) |
| │─│───├─DTM Date/time/period | ×9 | (C) |
| │─│───└─GIN Goods identity number | ×9 | (C) |
| │─├─Segment Group 20 | ×9 | (C) |
| │─│─├─TDT Details of transport | ×1 | (M) |
| │─│─├─LOC Place/location identification | ×9 | (C) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─├─Segment Group 21 | ×9 | (C) |
| │─│─├─EQD Equipment details | ×1 | (M) |
| │─│─├─MEA Measurements | ×9 | (C) |
| │─│─└─FTX Free text | ×9 | (C) |
| │─└─Segment Group 22 | ×9 | (C) |
| │───├─ALC Allowance or charge | ×1 | (M) |
| │───├─ALI Additional information | ×9 | (C) |
| │───├─DTM Date/time/period | ×9 | (C) |
| │───├─MOA Monetary amount | ×9 | (C) |
| │───├─PCD Percentage details | ×9 | (C) |
| │───└─Segment Group 23 | ×9 | (C) |
| │─────├─TAX Duty/tax/fee details | ×1 | (M) |
| │─────└─MOA Monetary amount | ×1 | (C) |
| ├─UNS Section control | ×1 | (M) |
| ├─CNT Control total | ×9 | (C) |
| ├─MOA Monetary amount | ×9 | (C) |
| ├─Segment Group 24 | ×9 | (C) |
| │─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─└─MOA Monetary amount | ×9 | (C) |
| └─UNT Message trailer | ×1 | (M) |