| Version: | D |
|---|---|
| Release: | 01A |
| Contr. Agency: | UN |
| Revision: | 8 |
| Date: | 2000-10-26 |
| SOURCE: | D2 Purchasing (SWG) |
|
For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction |
|
This message also occurs in the following versions of this standard: D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
This specification provides the definition of the Sales data report message (SLSRPT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
A message to enable the conveyance of product activity related to the sale of products or services, such as the activity location, date, time or period, quantity, pricing, monetary amount, market sector, involved parties and other data enabling various sales analysis processes. Such activity information allows the recipient to perform statistical and quantitative analysis in support of production, planning, marketing, replenishment, and other processes.
The Sales data report message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
This message provides product activity related to the sale of products or services in two mutually exclusive methods. These two methods are represented by segment groups 5 and 10 within the detail area.
The message may be sent from a buyer, seller, distributor, public warehouse or third party to their supplier, distributor, manufacturer, or other third party. It is assumed the recipient will perform analytical processing of the data in support of other business processes such as marketing, replenishment, or product development.
This message provides the recipient with detailed information relative to a specific product such as:
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.).
Where a choice of code or text is given only the code element should be used wherever possible. Due to the high volume of data that will be usually transmitted in the Sales Data Report message, it is highly recommended to use codes for products and locations.
Conditional data that is not required in the message should not be included.
Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.
Information to be provided in the Header section:
A service segment starting and uniquely identifying a message. The message type code for the Sales data report message is SLSRPT.
Note: Sales data report messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | SLSRPT |
| 0052 | D | |
| 0054 | 01A | |
| 0051 | UN |
A segment by which the sender must uniquely identify the sales data report by means of its type and number.
A segment specifying general dates and, when relevant, times related to the whole message. The sales report preparation date and the sales period covered by the report must be specified using this segment.
To identify market and sales channel details for products and services information.
A group of segments for giving references and where necessary, their dates, relating to the whole message e.g. contract number.
A segment identifying the reference by its number and where appropriate a line number within the document.
A segment specifying the date/time related to the reference.
A group of segments identifying the parties with associated information.
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the sales data report. Identification of the sender of the report and the recipient is mandatory for the sales data report message. It is recommended that where possible only the coded form of the party ID should be specified e.g. the sender and receiver of the report are known to each other, thus only the coded ID is required, but when a new address might have to be clearly specified, this should be done preferably in structured format.
A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.
A segment to identify a person or department, and their function, to whom communications should be directed.
A segment to identify a communications type and number for the contact specified in the CTA segment.
A group of segments for giving references and where necessary, their dates, relating to the party specified in the preceding name and address segment, e.g. tax reference number.
A segment identifying the reference by its number and where appropriate a line number within the document.
A segment specifying the date/time related to the reference.
A group of segments specifying the currencies, related dates/periods and status for the rate of exchange valid for the whole sales data report. The Segment Group 4 may be omitted in national applications but will be required for international exchanges.
A segment identifying the currencies specified in the sales data report e.g. the currency in which the sales amounts or product prices are expressed in. A rate of exchange may be given to convert a reference currency into a target currency.
A segment specifying the date/time/period related to the rate of exchange.
A segment giving a status for the range of exchange, e.g. if the exchange rate is preliminary or accurate.
Information to be provided in the Detail section:
0200 Segment group 6: LOC-DTM-FTX-SG7-SG8 A group of segments providing activity, e.g. sales, data by line item within a specific location. This segment group is mutually exclusive with segment group 10. If segment group 10 is not used, there shall be at least on occurrence of segment group 5.
A segment to identify the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as buying party, selling price, date sold, etc.
A segment identifying the sub-period during which the sales being reported occurred if different than the period specified in the heading section e.g. within a biweekly sales data report as specified in the heading section, sales are reported in sub-periods of one week.
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments giving references at an intermediate level relating to several lines items, e.g. an invoice, shipment, notification, etc.
To specify a reference.
To specify date, and/or time, or period.
SG9-PAI-SG10 A group of segments to identify the product or service and the activity, e.g. sales, which applies to the product or service. In addition other data related to the activity may
A segment identifying the line item by the line number and configuration level. In addition it may identify the product or service to which the activity, e.g sales is applicable.
A segment providing either additional identification to the product specified in the LIN segment or providing any substitute product identification. In the Sales Data Report the PIA segment can be used when a product specified in LIN has to be associated with a group or family of products whose identity could be specified in PIA.
A segment for describing the product in the line item.
A segment specifying the date/time related to the sale of the product specified in the LIN segment.
A segment specifying the number and type of packages.
A segment for referencing documents or other numbers pertinent to the line item.
A segment identifying and providing information relating to documents.
A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors. In the Sales Data Report the ALI segment can be used to specify promotional flags, e.g. to indicate what type of promotion if any was in effect when the product specified in LIN was sold.
A segment specifying any monetary amounts relating to the product. For the sales data report the MOA segment can be used to express the total monetary amount of the product sold in one location for one period.
A segment to specify identity numbers related to units of the product identified in the LIN segment, e.g. serial number.
A group of segments providing prices and currencies per location and period.
A segment to specify the price type and amount. The price used in the calculation of the total sales monetary amount will normally be the selling price.
A segment identifying the currencies and rate of exchange for each line item.
A segment to report the means of payment for the current product (e.g. cash payment).
A group of segments to identify the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as buying party, selling price, date sold, status for the quantity, etc.
A segment identifying the quantity and activity, e.g. quantity sold.
To identify market and sales channel details for products and services information.
To specify the name and address of a party related to the specific activity quantity identified in the previous QTY segment, e.g. the party the product(s) were sold to.
A segment specifying the price type and amount associated with the activity quantity.
A segment identifying the date/time or period during which the activity quantity occurred if different than the date/time or period specified in either the header section or segment group 5.
A segment to specify reference numbers associated with the activity quantity.
A segment giving a status for the quantity, e.g. metered, estimated or corrected.
A group of segments providing activity data, e.g. sales, by location within a specific line item. This segment group is mutually exclusive with segment group 5. If segment group 5 is not used, there shall be at least one occurrence of segment group 10.
This segment is used to initiate reporting by line item.
A group of segments providing activity data, e.g. sales, by location within specific line item.
A segment identifying the line item by the line number and configuration level, and additionally identifying the product or service for which activity data is being reported.
A segment providing additional or alternate product identification, e.g. product group, identified in the LIN segment.
A segment used to provide the item description for the item identified in the LIN or PIA segments.
A segment specifying the number and type of packages.
A segment used to specify monetary amounts applicable to the line item, e.g. total sales.
A group of segments to identify the location of the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as buying party, selling price, date sold, etc.
A segment indicating in coded form the location to which the sales data being reported apply, e.g. a retail outlet, a geographic area.
A segment to specify reference numbers associated with the location.
A segment identifying the date, time or period during which all the activity quantities occurred for the location if different than the date, time or period specified in the header section.
A segment used to specify monetary amounts applicable to the location, e.g. total sales.
A group of segments to identify the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as, selling price, date sold, status for the quantity, etc.
A segment identifying the quantity and activity, e.g. quantity sold.
A segment specifying the price type and amount associated with the quantity.
A segment identifying the date, time or period during which the activity quantity occurred if different than the date, time or period specified in either the header section or segment group 5.
A segment to specify reference numbers associated with the activity quantity.
A segment giving a status for the quantity, e.g. metered, estimated or corrected.
A service segment placed at the start of the summary section to avoid segment collision.
A segment to specify monetary amounts relevant to the whole message, such as the goods and services tax amounts.
A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.
| ALI | Additional information | |
| BGM | Beginning of message | |
| COM | Communication contact | |
| CTA | Contact information | |
| CUX | Currencies | |
| DOC | Document/message details | |
| DTM | Date/time/period | |
| FTX | Free text | |
| GIN | Goods identity number | |
|
GIS | General indicator |
| IMD | Item description | |
| LIN | Line item | |
| LOC | Place/location identification | |
| MKS | Market/sales channel information | |
| MOA | Monetary amount | |
| NAD | Name and address | |
| PAC | Package | |
| PAI | Payment instructions | |
| PIA | Additional product id | |
| PRI | Price details | |
| QTY | Quantity | |
| RFF | Reference | |
| STS | Status | |
| UNH | Message header | |
|
UNS | Section control |
| UNT | Message trailer |
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×5 | (M) |
| ├─MKS Market/sales channel information | ×1 | (C) |
| ├─Segment Group 1 | ×9 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 2 | ×5 | (M) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─Segment Group 3 | ×5 | (C) |
| │─│─├─CTA Contact information | ×1 | (M) |
| │─│─└─COM Communication contact | ×5 | (C) |
| │─└─Segment Group 4 | ×9 | (C) |
| │───├─RFF Reference | ×1 | (M) |
| │───└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 5 | ×5 | (C) |
| │─├─CUX Currencies | ×1 | (M) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─└─STS Status | ×5 | (C) |
| ├─Segment Group 6 | ×20000 | (C) |
| │─├─LOC Place/location identification | ×1 | (M) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─├─FTX Free text | ×5 | (C) |
| │─├─Segment Group 7 | ×99 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─└─Segment Group 8 | ×20000 | (C) |
| │───├─LIN Line item | ×1 | (M) |
| │───├─PIA Additional product id | ×5 | (C) |
| │───├─IMD Item description | ×5 | (C) |
| │───├─DTM Date/time/period | ×9 | (C) |
| │───├─PAC Package | ×5 | (C) |
| │───├─RFF Reference | ×5 | (C) |
| │───├─DOC Document/message details | ×5 | (C) |
| │───├─ALI Additional information | ×5 | (C) |
| │───├─MOA Monetary amount | ×5 | (C) |
| │───├─GIN Goods identity number | ×9999 | (C) |
| │───├─Segment Group 9 | ×999 | (C) |
| │───│─├─PRI Price details | ×1 | (M) |
| │───│─└─CUX Currencies | ×1 | (C) |
| │───├─PAI Payment instructions | ×9 | (C) |
| │───└─Segment Group 10 | ×999 | (C) |
| │─────├─QTY Quantity | ×1 | (M) |
| │─────├─MKS Market/sales channel information | ×1 | (C) |
| │─────├─NAD Name and address | ×1 | (C) |
| │─────├─PRI Price details | ×9 | (C) |
| │─────├─DTM Date/time/period | ×9 | (C) |
| │─────├─RFF Reference | ×9 | (C) |
| │─────└─STS Status | ×9 | (C) |
| ├─Segment Group 11 | ×1 | (C) |
| │─├─GIS General indicator | ×1 | (M) |
| │─└─Segment Group 12 | ×99999 | (C) |
| │───├─LIN Line item | ×1 | (M) |
| │───├─PIA Additional product id | ×99 | (C) |
| │───├─IMD Item description | ×9 | (C) |
| │───├─PAC Package | ×9 | (C) |
| │───├─MOA Monetary amount | ×9 | (C) |
| │───└─Segment Group 13 | ×9999 | (C) |
| │─────├─LOC Place/location identification | ×1 | (M) |
| │─────├─RFF Reference | ×9 | (C) |
| │─────├─DTM Date/time/period | ×9 | (C) |
| │─────├─MOA Monetary amount | ×9 | (C) |
| │─────└─Segment Group 14 | ×99 | (C) |
| │───────├─QTY Quantity | ×1 | (M) |
| │───────├─PRI Price details | ×9 | (C) |
| │───────├─DTM Date/time/period | ×9 | (C) |
| │───────├─RFF Reference | ×9 | (C) |
| │───────└─STS Status | ×9 | (C) |
| ├─UNS Section control | ×1 | (M) |
| ├─MOA Monetary amount | ×9 | (C) |
| └─UNT Message trailer | ×1 | (M) |
