| Version: | D |
|---|---|
| Release: | 02A |
| Contr. Agency: | UN |
| Revision: | 3 |
| Date: | 2002-05-15 |
| SOURCE: | D2 Purchasing (SWG) |
|
For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction |
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This message also occurs in the following versions of this standard: D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
This specification provides the definition of the Commercial account summary message (COACSU) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
A commercial account summary message enables the transmission of commercial data concerning payments made and outstanding items on an account over a period of time. The message may be sent at specific agreed fixed intervals or on demand, and may be sent to and, or, from trading parties and, or, their authorised agents.
The Commercial account summary message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
A commercial account summary may:
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding an implementation of the message:
Where a choice of code or text is given only the code element should be used wherever possible.
Conditional data that is not required in the message should not be included.
Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.
Free text information within the message should be avoided as this inhibits automatic processing. It is only used when additional information that cannot be accommodated within the other segments is required.
Information to be provided in the Header section:
A service segment starting and uniquely identifying a message. The message type code for the Commercial account summary message is COACSU.
Note: Commercial account summary messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | COACSU |
| 0052 | D | |
| 0054 | 02A | |
| 0051 | UN |
A segment by which the sender must uniquely identify the commercial account summary.
A segment specifying the dates, and when relevant, the times related to the whole message. The segment must be specified at least once to specify the message date as allocated by the sender.
A segment to provide additional information related to the complete commercial account summary.
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments specifying references applicable to the complete commercial account summary message.
A segment for the inclusion of any references which are valid for the complete commercial account summary message.
A segment specifying the date and where necessary the time of the reference.
A group of segments identifying the parties involved in the transaction, financial information for the parties, and the contact points and numbers.
A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party ID should be specified e.g. the Buyer and Seller are known to each other, thus only the coded ID is required.
A segment to specify the financial institution details of the identified party.
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments for specifying any references relating to the identified party.
A segment for the inclusion of any references related to the current party.
A segment specifying the date and where necessary the time of the reference.
A group of segments identifying the contact person or department for a trading party and specifying the communication channel and number.
A segment to identify a person or department and their function, to whom communications should be directed.
A segment specifying the communication channel and number for the specified contact.
A group of segments specifying the currencies and related dates/periods valid for the whole commercial account summary. Currency data may be omitted in national applications but will be required for international transactions.
A segment identifying the currencies required in the commercial account summary. A rate of exchange may be given to convert a reference currency into a target currency.
A segment specifying the date/time/period related to the rate of exchange.
A group of segments specifying the payment and penalty terms for the commercial account summary message.
A segment identifying the payment terms and date/time basis.
A segment specifying amounts related to payment discount penalties or instalments.
A segment specifying the discount, interest, penalty as well as instalment percentages.
This segment giving the specific date and/or time, or period, if needed, of any payments, discounts or instalments.
A segment for identifying financial institution information relevant to the current payment terms.
A segment detailing the instructions for payment for amounts specified in the message.
Information to be provided in the Detail section:
0290 Segment group 7: DOC-DTM-SG8-SG10 A group of segments identifying documents and their numbers, e.g. invoices or credit notes to which the commercial account summary refers. The group may contain details of the monetary values associated with the documents and any relevant dates. There must be at least one occurrence of this group within the commercial account summary message.
A segment identifying a specific document and its number, e.g. invoice, credit note or remittance advice for which commercial account summary information is being provided.
A segment to specify dates related to the document and to indicate any other relevant dates applicable, e.g. due date or tax point date.
A group of segments to identify parties and any associated references related to the current document.
A segment to identify a party related to the current document.
A group of segments for specifying any references relating to the party.
A segment for the inclusion of any references related to the current party.
A segment specifying the date and where necessary the time of the reference.
A group of segments providing total monetary values, tax information, date and or time, and or period information, and adjustment details for the currently referenced document.
A segment to specify amounts related to the currently referenced document, e.g. amount due, discount amount, payment amount.
A segment specifying a tax type, category and rate or exemption, relating to the monetary amount detailed for the currently identified document.
A segment for specifying dates and where necessary the time or periods related to the current monetary value.
A segment requesting or confirming conditions of payment, guarantee and method of payment.
A segment identifying the payment terms and date/time basis.
A segment indicating the status of a payment.
A group of segments providing adjustment details related to the monetary value for the currently referenced document.
A segment for identifying the reason for an adjustment.
A segment to specify adjustment amounts.
A segment for the inclusion of any references related to the adjustment details.
A segment with free text information, in coded or clear form, used when additional information is needed about the adjustments.
Information to be provided in the Summary section:
A service segment separating the detail section of the message from the summary section.
A group of segments specifying the total amounts, tax information, and any pertinent dates for the complete commercial account summary.
A segment to specify the total amounts related to the entire message. Values contained in here could be total amounts paid, total amount due or total amount overdue.
A segment to indicate the number of invoices related to the total amount.
This segment is used to indicate the rate of tax or duty applicable to the amount specified.
This segment is used to indicate any dates related to the total amount specified.
A segment to provide message control totals.
A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.
| AJT | Adjustment details | |
| ALI | Additional information | |
| BGM | Beginning of message | |
| CNT | Control total | |
| COM | Communication contact | |
| CTA | Contact information | |
| CUX | Currencies | |
| DOC | Document/message details | |
| DTM | Date/time/period | |
| FII | Financial institution information | |
| FTX | Free text | |
| MOA | Monetary amount | |
| NAD | Name and address | |
| PAI | Payment instructions | |
| PCD | Percentage details | |
| PYT | Payment terms | |
| QTY | Quantity | |
| RFF | Reference | |
| STS | Status | |
| TAX | Duty/tax/fee details | |
| UNH | Message header | |
| UNS | Section control | |
| UNT | Message trailer |
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×9 | (M) |
| ├─ALI Additional information | ×9 | (C) |
| ├─FTX Free text | ×99 | (C) |
| ├─Segment Group 1 | ×9 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 2 | ×99 | (C) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─FII Financial institution information | ×9 | (C) |
| │─├─FTX Free text | ×99 | (C) |
| │─├─Segment Group 3 | ×9 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─└─Segment Group 4 | ×9 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×9 | (C) |
| ├─Segment Group 5 | ×9 | (C) |
| │─├─CUX Currencies | ×1 | (M) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 6 | ×9 | (C) |
| │─├─PYT Payment terms | ×1 | (M) |
| │─├─MOA Monetary amount | ×9 | (C) |
| │─├─PCD Percentage details | ×9 | (C) |
| │─├─DTM Date/time/period | ×9 | (C) |
| │─├─FII Financial institution information | ×1 | (C) |
| │─└─PAI Payment instructions | ×9 | (C) |
| ├─Segment Group 7 | ×99999 | (C) |
| │─├─DOC Document/message details | ×1 | (M) |
| │─├─DTM Date/time/period | ×9 | (C) |
| │─├─Segment Group 8 | ×9 | (C) |
| │─│─├─NAD Name and address | ×1 | (M) |
| │─│─└─Segment Group 9 | ×99 | (C) |
| │─│───├─RFF Reference | ×1 | (M) |
| │─│───└─DTM Date/time/period | ×9 | (C) |
| │─└─Segment Group 10 | ×99 | (C) |
| │───├─MOA Monetary amount | ×1 | (M) |
| │───├─TAX Duty/tax/fee details | ×9 | (C) |
| │───├─DTM Date/time/period | ×9 | (C) |
| │───├─PAI Payment instructions | ×1 | (C) |
| │───├─PYT Payment terms | ×1 | (C) |
| │───├─STS Status | ×9 | (C) |
| │───└─Segment Group 11 | ×9 | (C) |
| │─────├─AJT Adjustment details | ×1 | (M) |
| │─────├─MOA Monetary amount | ×1 | (M) |
| │─────├─RFF Reference | ×1 | (C) |
| │─────└─FTX Free text | ×9 | (C) |
| ├─UNS Section control | ×1 | (M) |
| ├─Segment Group 12 | ×99 | (C) |
| │─├─MOA Monetary amount | ×1 | (M) |
| │─├─QTY Quantity | ×1 | (C) |
| │─├─TAX Duty/tax/fee details | ×9 | (C) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─CNT Control total | ×1 | (C) |
| └─UNT Message trailer | ×1 | (M) |