| Version: | D |
|---|---|
| Release: | 02A |
| Contr. Agency: | UN |
| Revision: | 7 |
| Date: | 2002-05-15 |
| SOURCE: | D1 Materials Management (SWG) |
|
For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction |
|
This message also occurs in the following versions of this standard: D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
This specification provides the definition of the Receiving advice message (RECADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
This message is to address the business needs related to the goods receipt. This message is used to report the physical receipt of goods. The message allows for the reporting of discrepancies in products, quantities, terms, packages, etc.
The message may contain only the information that the received consignment is completely in line with the consignment information given in the Despatch advice message. In case there is no detail to be provided.
The message may inform about the discrepancies:
The Receiving advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
The message is initiated by the party which received the goods. The message relates to a single or to multiple receiving points. It may cover a number of different items or packages.
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element should be used wherever possible.
Care must be taken to avoid the conflicting use of qualifiers.
Free text information within the message should be avoided as this inhibits automatic processing.
A service segment starting and uniquely identifying a message. The message type code for the Receiving advice message is RECADV.
Note: Receiving advice messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | RECADV |
| 0052 | D | |
| 0054 | 02A | |
| 0051 | UN |
A segment for unique identification of the Receiving advice message, name and its number.
Date/time/period related to the whole message.
A segment indicating that the message is subject to special conditions owing to origin or commercial factors.
A segment to specify currencies and relevant details for the rate of exchange.
A segment to provide a clear or coded textual description of a reception rejection.
A group of segments giving references where necessary, dates relating to the whole message, e.g. despatch advice, contract number, accounting citations, monetary amounts and allowance/charge information.
A segment for referencing documents relating to the whole Receiving advice message, e.g. despatch advice, purchase orders, delivery instructions. If the RECADV refers to a prior message, this message has to be referenced.
Date or date and time as applied to the referred document.
A segment identifying the components of an accounting citation.
A segment providing a monetary amount related to an associated accounting citation.
A segment identifying the purpose of the accounting citation and indicating whether it is an allowance or a charge.
A group of segments identifying the discrepancies with the documentary requirements relating to the whole consignment.
A segment identifying documents where a discrepancy occurs.
A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed.
A segment to report the logical state of the document upon receipt, e.g. required document not received or incorrect.
A segment to give instructions to correct the discrepancy reflected by CDI segment, e.g. send again.
A group of segments identifying names, addresses and locations, relevant to the whole Receiving advice.
A segment for identifying names and addresses and their functions relevant for the whole Receiving advice. Identification of at least the recipient of the goods is mandatory. It is recommended that where possible only the coded form of the party ID should be specified.
A segment indicating more details regarding specific places or locations related to the party specified in the NAD segment, e.g. internal site and, or building number.
A group of segments giving references only relevant to the specified party rather than the whole message.
A segment for referencing documents relating to the party specified by the NAD segment.
A segment for date or date and time as related to the referred document.
A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.
A segment to identify person, function, department to whom communication should be directed.
A segment to identify communication types and numbers for person, function, department identified in CTA.
A group of segments to report on discrepancies on terms of deliveries.
A segment to indicate the terms of delivery.
A group of segments to report on the discrepancy and to give the appropriate instructions, if needed.
A segment to report a discrepancy on the terms of delivery upon receipt.
A segment to give instructions to correct the discrepancy reflected by CDI segment.
A group of segments to report discrepancy on locations related to terms of delivery.
A segment indicating locations relevant to the TOD segment.
A segment to report discrepancy on locations.
A group of segments specifying details of the mode and means of transport, the date or date and time of arrival, if a discrepancy has occurred or if required by the recipient of the message for further identification.
A segment specifying the carriage, and the mode and means of transport of the goods arrived.
A segment giving the date or date and time information of the identified means of transport.
A segment to report the state of the mode and means of transport.
A group of segments identifying equipment with which a problem has occurred or if required by the recipient of the message for further identification.
A segment to identify the specific equipment item.
A segment group to report on the physical state of the identified equipment upon receipt and to give the appropriate instructions if needed.
A segment to report the physical state of the equipment upon receipt, e.g. damaged, missing.
A segment to give instructions, e.g. pick up.
A group of segments identifying the seal number and reporting anomalies.
A segment specifying a seal number.
A segment identifying the anomaly reported.
A group of segments identifying attached equipment with which a problem has occurred or if required by the recipient of the message for further identification.
A segment identifying equipment attached to the equipment identified in the EQD segment.
A segment group to report the physical state of the identified attached equipment upon receipt and to give the appropriate instructions if needed.
A segment to report the physical state of the attached equipment upon receipt, e.g. damaged, missing.
A segment to give instruction, e.g. pick up.
A group of segments providing details of all packages and/or individual items as received. This segment group provides the capability to give the top-down hierarchical relationship of the package levels.
A segment identifying the sequence in which packing of the consignment is presented, e.g. a pallet loaded with boxes.
A group of segments identifying packaging, quantities and marks and numbers.
A segment specifying the number and type of packages or physical units and the physical type of packaging of the arrived goods.
A segment identifying quantity variances between the number of units received (as specified in the PAC segment) and the number of units expected or planned.
A group of segments specifying markings and labels and, if required, related anomalies.
A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment.
A segment for referencing the package identification, e.g. master local number.
A group of segments to report the physical state of the package upon receipt and to give the appropriate instructions if needed.
A segment to report the physical state of the related package, e.g. damaged, missing.
A segment to give instructions, e.g. replace.
A group of segments giving package identification numbers and if required the related anomalies.
A segment providing identity numbers applied to packages being received or missing.
A group of segments to report the physical state of the identified package upon receipt and to give the appropriate instructions if needed.
A segment to report the physical state of the identified package upon receipt, e.g. damaged, missing.
A segment to give instructions, e.g. replace.
SG24-SG26-SG28-SG29 A group of segments providing details of the product or
A segment identifying the product or service received.
A segment providing additional product or service identification.
A segment describing the product or service received. This segment should be used for a product or service that cannot be identified by a product code or article number.
A segment to give quantity information about the product specified in the LIN, PIA or IMD segment.
A segment identifying quantity variances between quantity per item and quantity per item expected or planned.
A segment providing date or date and time information relevant for the delivery of product.
A segment to provide price information related to the current line item.
A segment to provide a clear or coded textual description of a reception rejection.
A segment to provide party information related to the line item.
A group of segments to report the physical state of the product given in the LIN or IMD segment upon receipt and to give the appropriate instructions if needed.
A segment to report the physical state of the product upon receipt e.g. wrong colour.
A segment to give instructions, e.g. replace.
A group of segments identifying the discrepancies with the documentary requirements relating to line item.
A segment identifying documents where a discrepancy occurs.
A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed.
A segment to report the physical or logical state of the document upon receipt, e.g. required documents not received or incorrect.
A segment to give instructions, e.g. send again.
A group of segments giving goods identification numbers and if required the related anomalies.
A segment providing identity numbers of goods being received or missing.
A group of segments to report the physical state of the identified goods at receipt and to give the appropriate instructions, if needed.
A segment to report the receiving conditions for the identified goods, e.g. missing, damaged.
A segment to give instructions , e.g. replace.
A group of segments giving references, dates, accounting citations, monetary amounts and allowance/charge information relevant to the line item.
A segment for referencing documents relating to the line item specified by the LIN or IMD segment.
A segment for date or date and time as related to the referred document.
A segment identifying the components of an accounting citation.
A segment providing a monetary amount related to an associated accounting citation.
A segment identifying the purpose of the accounting citation and indicating whether it is an allowance or a charge.
A group of segments identifying one specific package or a number of packages, the marks and numbers, quantities and receiving conditions.
A segment specifying marking and labels used on identified package(s).
A segment to specify the quantity per package.
A segment identifying quantity variances between quantity per package received and quantity per package expected or planned.
A group of segments to report the physical state of the package upon receipt and to give the appropriate instructions, if needed.
A segment to report the physical state of the package, e.g. missing, damaged.
A segment to give instructions, e.g. replace.
A group of segments giving package identification numbers and if required the related anomalies.
A segment providing identity numbers of packages received or missing.
A group of segments to report the physical state of the identified packages upon receipt and to give the appropriate instructions, if needed.
A segment to report the physical state of the identified packages , e.g. missing, damaged.
A segment to give instructions, e.g. replace.
A segment by which control total may be provided by sender for checking by the receiver.
A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.
| ALC | Allowance or charge | |
| ALI | Additional information | |
| BGM | Beginning of message | |
| CDI | Physical or logical state | |
| CNT | Control total | |
| COM | Communication contact | |
| CPS | Consignment packing sequence | |
| CTA | Contact information | |
| CUX | Currencies | |
| DOC | Document/message details | |
| DTM | Date/time/period | |
| EQA | Attached equipment | |
| EQD | Equipment details | |
| FTX | Free text | |
| GEI | Processing information | |
| GIN | Goods identity number | |
| IMD | Item description | |
| INP | Parties and instruction | |
| LIN | Line item | |
| LOC | Place/location identification | |
| MOA | Monetary amount | |
| NAD | Name and address | |
| PAC | Package | |
| PCI | Package identification | |
| PIA | Additional product id | |
| PRI | Price details | |
| QTY | Quantity | |
| QVR | Quantity variances | |
| RFF | Reference | |
| SEL | Seal number | |
| TDT | Details of transport | |
| TOD | Terms of delivery or transport | |
| UNH | Message header | |
| UNT | Message trailer |
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×10 | (M) |
| ├─ALI Additional information | ×5 | (C) |
| ├─CUX Currencies | ×9 | (C) |
| ├─FTX Free text | ×99 | (C) |
| ├─Segment Group 1 | ×10 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─├─DTM Date/time/period | ×9 | (C) |
| │─├─GEI Processing information | ×99 | (C) |
| │─├─MOA Monetary amount | ×99 | (C) |
| │─└─ALC Allowance or charge | ×1 | (C) |
| ├─Segment Group 2 | ×10 | (C) |
| │─├─DOC Document/message details | ×1 | (M) |
| │─└─Segment Group 3 | ×10 | (C) |
| │───├─CDI Physical or logical state | ×1 | (M) |
| │───└─INP Parties and instruction | ×5 | (C) |
| ├─Segment Group 4 | ×99 | (M) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×10 | (C) |
| │─├─Segment Group 5 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─└─Segment Group 6 | ×10 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×5 | (C) |
| ├─Segment Group 7 | ×10 | (C) |
| │─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─├─Segment Group 8 | ×10 | (C) |
| │─│─├─CDI Physical or logical state | ×1 | (M) |
| │─│─└─INP Parties and instruction | ×5 | (C) |
| │─└─Segment Group 9 | ×10 | (C) |
| │───├─LOC Place/location identification | ×1 | (M) |
| │───└─CDI Physical or logical state | ×10 | (C) |
| ├─Segment Group 10 | ×10 | (C) |
| │─├─TDT Details of transport | ×1 | (M) |
| │─├─DTM Date/time/period | ×10 | (C) |
| │─└─CDI Physical or logical state | ×20 | (C) |
| ├─Segment Group 11 | ×9999 | (C) |
| │─├─EQD Equipment details | ×1 | (M) |
| │─├─Segment Group 12 | ×10 | (C) |
| │─│─├─CDI Physical or logical state | ×1 | (M) |
| │─│─└─INP Parties and instruction | ×5 | (C) |
| │─├─Segment Group 13 | ×25 | (C) |
| │─│─├─SEL Seal number | ×1 | (M) |
| │─│─└─CDI Physical or logical state | ×10 | (M) |
| │─└─Segment Group 14 | ×10 | (C) |
| │───├─EQA Attached equipment | ×1 | (M) |
| │───└─Segment Group 15 | ×10 | (C) |
| │─────├─CDI Physical or logical state | ×1 | (M) |
| │─────└─INP Parties and instruction | ×5 | (C) |
| ├─Segment Group 16 | ×9999 | (C) |
| │─├─CPS Consignment packing sequence | ×1 | (M) |
| │─├─Segment Group 17 | ×9999 | (C) |
| │─│─├─PAC Package | ×1 | (M) |
| │─│─├─QVR Quantity variances | ×1 | (C) |
| │─│─└─Segment Group 18 | ×999 | (C) |
| │─│───├─PCI Package identification | ×1 | (M) |
| │─│───├─RFF Reference | ×9 | (C) |
| │─│───├─Segment Group 19 | ×10 | (C) |
| │─│───│─├─CDI Physical or logical state | ×1 | (M) |
| │─│───│─└─INP Parties and instruction | ×5 | (C) |
| │─│───└─Segment Group 20 | ×999 | (C) |
| │─│─────├─GIN Goods identity number | ×1 | (M) |
| │─│─────└─Segment Group 21 | ×10 | (C) |
| │─│───────├─CDI Physical or logical state | ×1 | (M) |
| │─│───────└─INP Parties and instruction | ×5 | (C) |
| │─└─Segment Group 22 | ×9999 | (C) |
| │───├─LIN Line item | ×1 | (M) |
| │───├─PIA Additional product id | ×10 | (C) |
| │───├─IMD Item description | ×99 | (C) |
| │───├─QTY Quantity | ×10 | (C) |
| │───├─QVR Quantity variances | ×10 | (C) |
| │───├─DTM Date/time/period | ×9 | (C) |
| │───├─PRI Price details | ×1 | (C) |
| │───├─FTX Free text | ×99 | (C) |
| │───├─NAD Name and address | ×99 | (C) |
| │───├─Segment Group 23 | ×10 | (C) |
| │───│─├─CDI Physical or logical state | ×1 | (M) |
| │───│─└─INP Parties and instruction | ×5 | (C) |
| │───├─Segment Group 24 | ×10 | (C) |
| │───│─├─DOC Document/message details | ×1 | (M) |
| │───│─└─Segment Group 25 | ×10 | (C) |
| │───│───├─CDI Physical or logical state | ×1 | (M) |
| │───│───└─INP Parties and instruction | ×5 | (C) |
| │───├─Segment Group 26 | ×99 | (C) |
| │───│─├─GIN Goods identity number | ×1 | (M) |
| │───│─└─Segment Group 27 | ×10 | (C) |
| │───│───├─CDI Physical or logical state | ×1 | (M) |
| │───│───└─INP Parties and instruction | ×5 | (C) |
| │───├─Segment Group 28 | ×10 | (C) |
| │───│─├─RFF Reference | ×1 | (M) |
| │───│─├─DTM Date/time/period | ×9 | (C) |
| │───│─├─GEI Processing information | ×99 | (C) |
| │───│─├─MOA Monetary amount | ×99 | (C) |
| │───│─└─ALC Allowance or charge | ×1 | (C) |
| │───└─Segment Group 29 | ×9999 | (C) |
| │─────├─PCI Package identification | ×1 | (M) |
| │─────├─QTY Quantity | ×1 | (C) |
| │─────├─QVR Quantity variances | ×1 | (C) |
| │─────├─Segment Group 30 | ×10 | (C) |
| │─────│─├─CDI Physical or logical state | ×1 | (M) |
| │─────│─└─INP Parties and instruction | ×5 | (C) |
| │─────└─Segment Group 31 | ×10 | (C) |
| │───────├─GIN Goods identity number | ×1 | (M) |
| │───────└─Segment Group 32 | ×10 | (C) |
| │─────────├─CDI Physical or logical state | ×1 | (M) |
| │─────────└─INP Parties and instruction | ×5 | (C) |
| ├─CNT Control total | ×1 | (C) |
| └─UNT Message trailer | ×1 | (M) |