| Version: | D |
|---|---|
| Release: | 03A |
| Contr. Agency: | UN |
| Revision: | 12 |
| Date: | 2003-06-10 |
| SOURCE: | TBG1 Supply Chain |
|
For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction |
|
This message also occurs in the following versions of this standard: D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
This specification provides the definition of the Despatch advice message (DESADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
This paper provides the definition of the United Nations Standard Despatch Advice message to be used in Electronic Data Interchange (EDI) between trading partners.
A message specifying details for goods despatched or ready for despatch under agreed conditions.
The United Nations Despatch Advice Message serves both as a specification for Delivery Despatch Advice and also as a Returns Despatch Advice message. Throughout this document, the reference to 'Despatch Advice' may be interpreted as conveying the wider meaning of 'Delivery Despatch Advice/Returns Despatch Advice'.
The Despatch advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
The message intent is to advise of the detailed contents of a consignment.
The message relates to one seller and one buyer or their respective agents.
The message relates to a single despatch point and single or multiple destination points. It may cover a number of different items or packages.
It allows the recipient to:
for despatch
international consignments
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.).
Where a choice of code or text is given only the code element should be used.
Conditional data that is not required in the message should be omitted.
Care must be taken that the segment qualifier in dependent segments does not conflict with the segment qualifier of the trigger segment of a group.
Free text information within the message should be avoided as this inhibits automatic processing.
Information to be provided in the Header section:
A service segment starting and uniquely identifying a message. The message type code for the Despatch advice message is DESADV.
Note: Despatch advice messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | DESADV |
| 0052 | D | |
| 0054 | 03A | |
| 0051 | UN |
A segment for unique identification of the Despatch Advice document, by means of its name and its number.
Date/time/period related to the whole message. The DTM segment must be specified at least once to identify the Despatch Advice date.
A segment indicating that the message is subject to special conditions due to origin, customs preference or commercial factors.
A segment specifying the weight and volume of the consignment.
A segment to transmit monetary amounts for the whole despatch required by the consignee to prepare customs clearance procedures.
This segment is used to specify currencies and relevant details for the rate of exchange.
A group of segments giving references where necessary, their dates relating to the whole message, e.g. contract number.
A segment for referencing documents relating to the whole despatch advice message, e.g. purchase orders, delivery instructions, import/export license.
Date/time/period from the referred document.
A group of segments identifying names, addresses, locations, and required supporting documents relevant to the whole Despatch Advice.
A segment for identifying names, addresses, and their functions relevant to the whole Despatch Advice. Identification of the parties involved is recommended for the Despatch Advice message, and is to be given in the NAD segment.
It is recommended that where possible, only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.
A segment indicating more details regarding specific places/locations related to the party specified in the NAD segment, e.g. internal site/building number.
A group of segments giving references relevant only to the specified party rather than the whole message.
A segment for referencing documents relating to the party specified by the NAD segment.
A segment for specifying Date/time/period of the referred document.
A group of segments to identify the people, functions, departments and appropriate numbers to whom communication should be directed.
A segment to identify the person, function or department to whom communication should be directed.
A segment to identify communication types and numbers for the person, function or department identified in the CTA.
A group of segments indicating terms of delivery.
A segment indicating the terms of delivery and transfer for the whole despatch advice.
A segment indicating locations relevant to the TOD segment.
Additional free text pertinent to terms of delivery. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments specifying details of the mode, means and method of transport and date/time of departure and destination relevant to the whole despatch advice.
A segment specifying the carriage, and the mode and means of transport of the goods being despatched.
A segment specifying the percentage of utilization of the capacity of the means of transport.
A segment to specify transport movement details for a despatch.
A group of segments giving the location and date/time information relative to the transportation.
A segment indicating locations relevant to the transport specified in the TDT segment.
A segment giving the date/time/period information of departure and/or arrival of the transported goods for the specified location.
A group of segments providing information relative to the equipment used for the transportation of goods relevant to the whole despatch advice.
A segment to define fixed information regarding equipment used in conjunction with the whole despatch advice, and if required, to indicate responsibility for supply of the equipment.
A segment specifying physical measurements of equipment described in the EQD segment.
A segment specifying a seal number connected to a specific equipment named in the EQD.
A segment identifying equipment either attached to the equipment described in the EQD segment above, or equipment related to that described in the EQD segment, and which is further defined in a subsequent EQD segment.
A group of segments providing information on hazardous goods and their handling.
A segment providing information on handling and notification of hazardous materials in the specified equipment.
A segment with free text information in coded or clear form to give further clarification, when required, for hazardous material.
Information to be provided in the Detail section:
0390 Segment group 10: CPS-FTX-QVR-SG11-SG17 A group of segments providing details of all package levels and of the individual despatched items contained in the consignment. This segment group provides the capability to give the hierarchical packing relationships. The group defines a logical top-down order structure. The lowest level package information of the hierarchy is followed by the detail product information.
A segment identifying the sequence in which packing of the consignment occurs, e.g. boxes loaded onto a pallet.
A segment with free text information in coded or clear form to give further clarification, when required, as to the packing sequence.
In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A segment identifying a quantity variance and reason for the variance.
A group of segments identifying packaging, physical dimensions, marks and numbers, quantities, date and time information, handling information and information about packing at this level.
A segment specifying the number and type of the packages/physical units and the physical type of packaging for the despatched goods.
A segment specifying physical measurements of the packages/physical units described in the PAC segment.
A segment to specify the quantity per package described in the PAC segment.
A group of segments providing information on hazardous goods and handling.
A segment providing information on required handling and notification of hazardous materials in the specified package.
A segment with free text information in coded or clear form to give further clarification, when required, for hazardous materials.
A group of segments specifying markings, labels, and packing numbers.
A segment specifying markings and/or labels used on individual physical units (packages) described in the PAC segment.
A segment for referencing the package identification e.g. master label number.
A segment for specifying date/time/period related to the document referenced.
A group of segments to give specific package related identifications and dates.
To specify a set of related identification numbers.
A segment to give specific dates of a package, e.g. production date, etc.
A group of segments giving package identification numbers and, where relevant, delivery limitation information.
A segment providing the identity numbers of packages being despatched.
A segment to identify any limitation on delivery of goods, e.g. hold until final approval by supplier.
A group of segments to indicate the ingredients of the packaging used to pack a product and to provide the quantity of material used in this actual packaging. This group needs to be repeated for the ingredients as relevant.
A segment to identify the ingredients used for packaging.
A segment to give the measurements of the identified ingredient as used for packaging.
A segment to give the quantity of the identified ingredient as used for packaging.
A segment to give the percentage of the ingredient within the packaging material.
NAD-TDT-TMD-HAN-FTX-MOA-PAC-SG18-SG19- SG20-SG21-SG22-SG25 A group of segments providing details of the individual
A segment identifying the product being despatched.
All other segments in the detail section following the LIN segment refer to that line item.
A segment providing additional product identification.
A segment for describing the product being despatched. This segment should be used for products that cannot be identified by a product code or article number.
A segment specifying physical measurements of the despatched item in original or unpacked form.
A segment to give quantity information concerning the product.
A segment indicating that the line item is subject to special conditions due to origin, customs preference, or commercial factors.
A segment providing identity numbers of the goods being despatched, e.g. serial numbers for assembled equipment.
A segment providing sets of related identification numbers for a line item, e.g. engine number, chassis number and transmission number for a vehicle.
A segment to identify any limitation on delivery of goods e.g. hold until final approval by supplier.
A segment providing date, time information related to the line item, e.g. production date.
A segment for identifying names and addresses and their functions relevant to the item, e.g. manufacturer.
A segment specifying the carriage, and the mode and means of transport of the goods being despatched, e.g. shipment/consignment number, shipping method, carrier.
A segment to specify transport movement details for a despatched item.
A segment providing information on the handling and notification of hazardous materials.
A segment with free text information in coded or clear form to give further clarification, when required, to the line item. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A segment giving monetary amounts required by the consignee to undertake customs clearance procedures.
Segment giving information related to the instruction for the type of packaging which is valid for the specified deliveries of the line item.
A group of segments to give reference numbers and dates.
A segment identifying documents related to the line item.
A segment for identifying names and addresses and their functions relevant to the originator of the document in the RFF segment.
A segment to identify the office, branch or department to whom communication relevant to the document should be directed.
A segment for date/time/period relative to the referred document.
A group of segments giving information about dangerous goods.
A segment to indicate the class of dangerous goods.
A segment to specify quantity of the given dangerous goods.
A segment to describe dangerous goods.
A group of segments giving location information and where relevant, additional addresses, date and time, and quantities.
A segment identifying a specific location to which products will be delivered.
A segment for identifying names and addresses and their functions relevant to the delivery point.
It is recommended that where possible only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.
A segment providing date/time information relevant for delivery to the specific location.
A segment to specify quantity for the given location.
A group of segments indicating the split placement of packages or unpacked goods into equipment.
A segment to specify the placement of goods in relation to one equipment. If goods are unpacked, their quantity would be given in the following QTY segment.
A segment to specify the quantity of unpacked goods being placed in a specific equipment.
A group of segments identifying one specific package or a number of packages, their marks and numbers, measurements, quantities, date and time information and handling instructions.
A segment specifying marking and labels used on individual packages or a range of packages.
A segment giving the date/time details related to the goods within the packages e.g. expiration date.
A segment specifying physical measurements of packages.
A segment to specify quantity per package.
A group of segments giving package identification numbers and, where relevant, delivery limitation information.
A segment providing identification numbers being applied to the packages despatched.
A segment to identify any limitation on delivery of goods e.g. hold until final approval by supplier.
A group of segment providing information on hazardous materials and handling.
A segment providing information on handling and notification of hazardous materials.
A segment with free text information in coded or clear form to give further clarification, when required, for hazardous materials.
A segment providing identification numbers being applied to the packages containing hazardous goods.
A group of segments identifying quantity variances, the reason for the variance, and, when relevant, date and time information.
A segment identifying a quantity variance and the reason for the variance.
A segment to give date and time information relative to the quantity variances, e.g. proposed delivery date on the back order.
Information to be provided in the Summary section:
A segment by which control totals may be provided by sender for checking by the receiver.
A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.
| ALI | Additional information | |
| BGM | Beginning of message | |
| CNT | Control total | |
| COD | Component details | |
| COM | Communication contact | |
| CPS | Consignment packing sequence | |
| CTA | Contact information | |
| CUX | Currencies | |
| DGS | Dangerous goods | |
| DLM | Delivery limitations | |
| DTM | Date/time/period | |
| EQA | Attached equipment | |
| EQD | Equipment details | |
| FTX | Free text | |
| GIN | Goods identity number | |
| GIR | Related identification numbers | |
| HAN | Handling instructions | |
| IMD | Item description | |
| LIN | Line item | |
| LOC | Place/location identification | |
| MEA | Measurements | |
| MOA | Monetary amount | |
| NAD | Name and address | |
| PAC | Package | |
| PCD | Percentage details | |
| PCI | Package identification | |
| PIA | Additional product id | |
| QTY | Quantity | |
| QVR | Quantity variances | |
| RFF | Reference | |
| SEL | Seal number | |
| SGP | Split goods placement | |
| TDT | Transport information | |
| TMD | Transport movement details | |
| TOD | Terms of delivery or transport | |
| UNH | Message header | |
| UNT | Message trailer |
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×10 | (C) |
| ├─ALI Additional information | ×5 | (C) |
| ├─MEA Measurements | ×5 | (C) |
| ├─MOA Monetary amount | ×5 | (C) |
| ├─CUX Currencies | ×9 | (C) |
| ├─Segment Group 1 | ×99 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 2 | ×99 | (C) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×10 | (C) |
| │─├─Segment Group 3 | ×99 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×99 | (C) |
| │─└─Segment Group 4 | ×10 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×5 | (C) |
| ├─Segment Group 5 | ×10 | (C) |
| │─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─├─LOC Place/location identification | ×5 | (C) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 6 | ×10 | (C) |
| │─├─TDT Transport information | ×1 | (M) |
| │─├─PCD Percentage details | ×6 | (C) |
| │─├─TMD Transport movement details | ×1 | (C) |
| │─└─Segment Group 7 | ×10 | (C) |
| │───├─LOC Place/location identification | ×1 | (M) |
| │───└─DTM Date/time/period | ×10 | (C) |
| ├─Segment Group 8 | ×10 | (C) |
| │─├─EQD Equipment details | ×1 | (M) |
| │─├─MEA Measurements | ×5 | (C) |
| │─├─SEL Seal number | ×25 | (C) |
| │─├─EQA Attached equipment | ×5 | (C) |
| │─└─Segment Group 9 | ×10 | (C) |
| │───├─HAN Handling instructions | ×1 | (M) |
| │───└─FTX Free text | ×10 | (C) |
| ├─Segment Group 10 | ×9999 | (C) |
| │─├─CPS Consignment packing sequence | ×1 | (M) |
| │─├─FTX Free text | ×5 | (C) |
| │─├─QVR Quantity variances | ×9 | (C) |
| │─├─Segment Group 11 | ×9999 | (C) |
| │─│─├─PAC Package | ×1 | (M) |
| │─│─├─MEA Measurements | ×10 | (C) |
| │─│─├─QTY Quantity | ×10 | (C) |
| │─│─├─Segment Group 12 | ×10 | (C) |
| │─│─│─├─HAN Handling instructions | ×1 | (M) |
| │─│─│─└─FTX Free text | ×10 | (C) |
| │─│─└─Segment Group 13 | ×1000 | (C) |
| │─│───├─PCI Package identification | ×1 | (M) |
| │─│───├─RFF Reference | ×1 | (C) |
| │─│───├─DTM Date/time/period | ×5 | (C) |
| │─│───├─Segment Group 14 | ×99 | (C) |
| │─│───│─├─GIR Related identification numbers | ×1 | (M) |
| │─│───│─└─DTM Date/time/period | ×5 | (C) |
| │─│───├─Segment Group 15 | ×99 | (C) |
| │─│───│─├─GIN Goods identity number | ×1 | (M) |
| │─│───│─└─DLM Delivery limitations | ×10 | (C) |
| │─│───└─Segment Group 16 | ×99 | (C) |
| │─│─────├─COD Component details | ×1 | (M) |
| │─│─────├─MEA Measurements | ×9 | (C) |
| │─│─────├─QTY Quantity | ×9 | (C) |
| │─│─────└─PCD Percentage details | ×9 | (C) |
| │─└─Segment Group 17 | ×9999 | (C) |
| │───├─LIN Line item | ×1 | (M) |
| │───├─PIA Additional product id | ×10 | (C) |
| │───├─IMD Item description | ×99 | (C) |
| │───├─MEA Measurements | ×10 | (C) |
| │───├─QTY Quantity | ×10 | (C) |
| │───├─ALI Additional information | ×10 | (C) |
| │───├─GIN Goods identity number | ×100 | (C) |
| │───├─GIR Related identification numbers | ×100 | (C) |
| │───├─DLM Delivery limitations | ×100 | (C) |
| │───├─DTM Date/time/period | ×5 | (C) |
| │───├─NAD Name and address | ×99 | (C) |
| │───├─TDT Transport information | ×1 | (C) |
| │───├─TMD Transport movement details | ×1 | (C) |
| │───├─HAN Handling instructions | ×20 | (C) |
| │───├─FTX Free text | ×99 | (C) |
| │───├─MOA Monetary amount | ×5 | (C) |
| │───├─PAC Package | ×9 | (C) |
| │───├─Segment Group 18 | ×99 | (C) |
| │───│─├─RFF Reference | ×1 | (M) |
| │───│─├─NAD Name and address | ×1 | (C) |
| │───│─├─CTA Contact information | ×1 | (C) |
| │───│─└─DTM Date/time/period | ×1 | (C) |
| │───├─Segment Group 19 | ×9999 | (C) |
| │───│─├─DGS Dangerous goods | ×1 | (M) |
| │───│─├─QTY Quantity | ×1 | (C) |
| │───│─└─FTX Free text | ×5 | (C) |
| │───├─Segment Group 20 | ×100 | (C) |
| │───│─├─LOC Place/location identification | ×1 | (M) |
| │───│─├─NAD Name and address | ×1 | (C) |
| │───│─├─DTM Date/time/period | ×1 | (C) |
| │───│─└─QTY Quantity | ×10 | (C) |
| │───├─Segment Group 21 | ×1000 | (C) |
| │───│─├─SGP Split goods placement | ×1 | (M) |
| │───│─└─QTY Quantity | ×10 | (C) |
| │───├─Segment Group 22 | ×9999 | (C) |
| │───│─├─PCI Package identification | ×1 | (M) |
| │───│─├─DTM Date/time/period | ×5 | (C) |
| │───│─├─MEA Measurements | ×10 | (C) |
| │───│─├─QTY Quantity | ×1 | (C) |
| │───│─├─Segment Group 23 | ×10 | (C) |
| │───│─│─├─GIN Goods identity number | ×1 | (M) |
| │───│─│─└─DLM Delivery limitations | ×100 | (C) |
| │───│─└─Segment Group 24 | ×10 | (C) |
| │───│───├─HAN Handling instructions | ×1 | (M) |
| │───│───├─FTX Free text | ×5 | (C) |
| │───│───└─GIN Goods identity number | ×1000 | (C) |
| │───└─Segment Group 25 | ×10 | (C) |
| │─────├─QVR Quantity variances | ×1 | (M) |
| │─────└─DTM Date/time/period | ×5 | (C) |
| ├─CNT Control total | ×5 | (C) |
| └─UNT Message trailer | ×1 | (M) |