| Version: | D |
|---|---|
| Release: | 04B |
| Contr. Agency: | UN |
| Revision: | 3 |
| Date: | 2004-11-23 |
| SOURCE: | TBG1 Supply Chain |
|
For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction |
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This message also occurs in the following versions of this standard: D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
This specification provides the definition of the Instruction to despatch message (INSDES) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
A message from a party to another party who has control over ordered goods, providing instructions to put on hold or to despatch a consignment according to conditions specified in the message.
The Instruction to despatch message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
Depending on circumstances the Instruction to Despatch message may be sent either from a buyer to a supplier (see point 1.3.1 below), or from a supplier or buyer to a third party service provider (see point 1.3.2 below).
The Instruction to Despatch message may be used to;
The Instruction to Despatch message must not be used to;
The Instruction to Despatch message may be used by a buyer to inform his seller to release the despatch of goods previously ordered. In addition the message may be used to instruct the seller to hold the despatch of goods which have been previously reported as being ready for despatch.
When the message is sent from a supplier or a buyer to a third party service provider it may be used to request the service provider to despatch specified goods, identify the delivery location, identify the date on which delivery should take place, and, or indicate that the despatch is subject to cash on delivery, etc.
Because the third party service provider is outside the normal buyer to supplier order process the Instruction to Despatch message may be used by the supplier or buyer to inform the third party service provider of information stated in the order which is required for the effective despatch of the goods, e.g., terms of delivery, transport equipment required for the delivery, etc.
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1.
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2.
This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements.
Information to be provided in the Header section:
A service segment starting and uniquely identifying a message. The message type code for the Instruction to despatch message is INSDES.
Note: Instruction to despatch messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | INSDES |
| 0052 | D | |
| 0054 | 04B | |
| 0051 | UN |
A segment for unique identification of the Instruction To Despatch message, by means of its name and its number.
Date and or time, or period related to the whole message, e.g., the date on which delivery should take place. This segment must be specified at least once to identify the Instruction To Despatch message date.
A segment to identify any instructions related to the delivery of goods which are relevant to the whole message, e.g., hold for quality control, release goods for despatch.
A segment providing additional free text pertinent to the complete Instruction to Despatch message. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments giving references where necessary, their dates relating to the whole message, e.g., contract number, purchase order number, etc.
A segment for identifying references relating to the whole Instruction to Despatch message, e.g., purchase orders, delivery instructions, import license, export license.
A segment for specifying dates and or times, or periods related to the reference.
A group of segments identifying names, addresses, locations, and references relevant to the identified parties used for the whole message.
A segment for identifying names, addresses, and their functions relevant to the whole Instruction to Despatch message. Identification of the parties involved is recommended for the Instruction to Despatch message and is to be given in this segment. It is recommended that where possible, only the coded form of the party identification should be specified, e.g., the buyer and seller are known to each other, thus only the coded identification is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.
A segment indicating more details regarding specific places and, or locations related to the currently identified party, e.g., internal site and, or building number. This segment may be used to identify locations relevant to all items detailed in the message.
A group of segments giving references relevant only to the specified party rather than the whole message.
A segment for referencing documents relating to the currently identified party.
A segment for specifying date and, or time, and, or period of the referred document.
A group of segments identifying the contact person or the department for the currently identified party and if required specifying the communications channel and number.
A segment to identify the person, function or department within the current party where communications should be directed.
A segment to identify communication types and numbers for the currently identified person, function or department.
A group of segments indicating terms of delivery. The terms of delivery will be required by a third party service provider in order to arrange delivery according to the terms agreed in the order.
A segment indicating the terms of delivery and transfer for the whole Instruction to Despatch message.
A segment indicating locations relevant to the terms of delivery.
Additional free text pertinent to terms of delivery. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments specifying details of the mode and means of transport and date and, or time of departure and destination relevant to the whole Instruction to Despatch message. The transport details will be required by a third party service provider in order to arrange delivery according to the terms agreed in the order.
A segment specifying the mode and means of transport for the whole Instruction to Despatch message.
A segment specifying the percentage of utilization of the capacity of the means of transport.
A group of segments giving the location and date, and, or time information relative to the transportation.
A segment indicating locations relevant to the currently identified transport.
A segment giving the date and or time, or period information of departure and, or arrival of the transported goods for the specified location.
A group of segments providing information relative to the equipment used for the transportation of goods relevant to the whole Instruction to Despatch message. The equipment details will be required by a third party service provider in order to arrange delivery according to the terms agreed in the order.
A segment to define fixed information regarding equipment used in conjunction with the whole Instruction to Despatch message, and if required, to indicate responsibility for supply of the equipment.
A segment specifying physical measurements of the currently described equipment.
A segment identifying equipment which is attached to the currently described equipment.
A group of segments providing information on hazardous goods and their handling.
A segment providing information on handling and notification of hazardous materials in the specified equipment.
A segment with free text information in coded or clear form to give further clarification, when required, for hazardous material.
Information to be provided in the Detail section:
0350 Segment group 10: LIN-PIA-IMD-QTY-GIN-INP-DTM-FTX-MOA-ALI-SG11- SG12-SG13-SG14 A group of segments providing details of individual line items for which Instruction to Despatch message information is being provided.
A segment identifying the line item for which Instruction to Despatch message information is being provided. All other segments in the detail section following this segment refer to this line item.
A segment providing additional product identification to that currently provided.
A segment for describing the line item for which Instruction to Despatch message information is being provided. This segment should be used for products that cannot be identified by a product code or article number.
A segment to give quantity information related to the current line item.
A segment providing identity numbers of the line item for which despatch instruction information is being provided, e.g., serial numbers of goods to be despatched or put on hold.
A segment to identify any instructions related to the delivery of the current line item, e.g., hold until further notice.
A segment providing date, and or time information related to the line item, e.g., requested delivery date.
A segment with free text information in coded or clear form to give further clarification, when required, to the line item. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A segment identifying monetary amounts related to the current line item for which a Instruction to Despatch message is being given, e.g., customs value, insurance value, cash on delivery amount.
This segment is used to indicate the country of origin of the line item, special conditions due to origin, customs preference, fiscal or commercial factors are applicable.
A group of segments to give reference numbers and dates related to the current line item.
A segment identifying references related to the current line item.
A segment for specifying date and or time, or period relative to the current reference.
A group of segments providing party information related to the current line item and where relevant, quantities, date and time, and additional locations within the party.
A segment for identifying names and addresses and their functions relevant to the Instruction to Despatch message for the current line item. It is recommended that where possible only the coded form of the party identification should be specified, e.g., the buyer and seller are known to each other, thus only the coded identification is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.
A segment to specify a quantity related to the identified party for the current line item. The total value of the quantities specified in the repeats of this segment should equal the quantity value specified at the line item level.
A segment providing date and, or time information related to the quantity specified for the current party.
A segment identifying a specific location related to a quantity for the currently identified party.
A group of segments identifying the marks and numbers on the package for the current line item.
A segment specifying marking and labels on the packaging for the current line item.
A segment providing identification numbers marked on the packaging for the current line item.
A group of segments to specify information about dangerous goods.
A segment to indicate the dangerous goods regulations which apply, the class of the dangerous goods, additional dangerous goods codes, the United Nations Dangerous Goods (UNDG) number and the shipment flash point.
A segment to specify supplementary details regarding the dangerous goods such as dangerous goods technical name and other additional information.
A group of segments to specify contact information.
A segment to identify a person or department to be contacted regarding dangerous goods.
A segment to specify communication details of the dangerous goods contact.
Information to be provided in the Summary section:
A service segment separating the detail section of the message from the summary section.
A segment identifying monetary amounts related to the complete Instruction to Despatch message, e.g., customs value, insurance value, cash on delivery amount.
A segment by which control totals may be provided by sender for checking by the receiver.
A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.
| ALI | Additional information | |
| BGM | Beginning of message | |
| CNT | Control total | |
| COM | Communication contact | |
| CTA | Contact information | |
| DGS | Dangerous goods | |
| DTM | Date/time/period | |
| EQA | Attached equipment | |
| EQD | Equipment details | |
| FTX | Free text | |
| GIN | Goods identity number | |
| HAN | Handling instructions | |
| IMD | Item description | |
| INP | Parties and instruction | |
| LIN | Line item | |
| LOC | Place/location identification | |
| MEA | Measurements | |
| MOA | Monetary amount | |
| NAD | Name and address | |
| PCD | Percentage details | |
| PCI | Package identification | |
| PIA | Additional product id | |
| QTY | Quantity | |
| RFF | Reference | |
| TDT | Transport information | |
| TOD | Terms of delivery or transport | |
| UNH | Message header | |
| UNS | Section control | |
| UNT | Message trailer |
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×9 | (M) |
| ├─INP Parties and instruction | ×99 | (C) |
| ├─FTX Free text | ×9 | (C) |
| ├─Segment Group 1 | ×9 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 2 | ×9 | (C) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×9 | (C) |
| │─├─Segment Group 3 | ×9 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─└─Segment Group 4 | ×9 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×9 | (C) |
| ├─Segment Group 5 | ×9 | (C) |
| │─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─├─LOC Place/location identification | ×9 | (C) |
| │─└─FTX Free text | ×9 | (C) |
| ├─Segment Group 6 | ×9 | (C) |
| │─├─TDT Transport information | ×1 | (M) |
| │─├─PCD Percentage details | ×1 | (C) |
| │─└─Segment Group 7 | ×9 | (C) |
| │───├─LOC Place/location identification | ×1 | (M) |
| │───└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 8 | ×9 | (C) |
| │─├─EQD Equipment details | ×1 | (M) |
| │─├─MEA Measurements | ×9 | (C) |
| │─├─EQA Attached equipment | ×9 | (C) |
| │─└─Segment Group 9 | ×9 | (C) |
| │───├─HAN Handling instructions | ×1 | (M) |
| │───└─FTX Free text | ×9 | (C) |
| ├─Segment Group 10 | ×9999 | (C) |
| │─├─LIN Line item | ×1 | (M) |
| │─├─PIA Additional product id | ×9 | (C) |
| │─├─IMD Item description | ×99 | (C) |
| │─├─QTY Quantity | ×9 | (C) |
| │─├─GIN Goods identity number | ×99 | (C) |
| │─├─INP Parties and instruction | ×99 | (C) |
| │─├─DTM Date/time/period | ×9 | (C) |
| │─├─FTX Free text | ×9 | (C) |
| │─├─MOA Monetary amount | ×99 | (C) |
| │─├─ALI Additional information | ×99 | (C) |
| │─├─Segment Group 11 | ×9 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×1 | (C) |
| │─├─Segment Group 12 | ×99 | (C) |
| │─│─├─NAD Name and address | ×1 | (M) |
| │─│─├─QTY Quantity | ×1 | (C) |
| │─│─├─DTM Date/time/period | ×1 | (C) |
| │─│─└─LOC Place/location identification | ×99 | (C) |
| │─├─Segment Group 13 | ×9999 | (C) |
| │─│─├─PCI Package identification | ×1 | (M) |
| │─│─└─GIN Goods identity number | ×9 | (C) |
| │─└─Segment Group 14 | ×99 | (C) |
| │───├─DGS Dangerous goods | ×1 | (M) |
| │───├─FTX Free text | ×9 | (C) |
| │───└─Segment Group 15 | ×9 | (C) |
| │─────├─CTA Contact information | ×1 | (M) |
| │─────└─COM Communication contact | ×9 | (C) |
| ├─UNS Section control | ×1 | (M) |
| ├─MOA Monetary amount | ×99 | (C) |
| ├─CNT Control total | ×9 | (C) |
| └─UNT Message trailer | ×1 | (M) |