| Version: | D |
|---|---|
| Release: | 98A |
| Contr. Agency: | UN |
| Revision: | 1 |
| Date: | 98-02-23 |
| SOURCE: | Western European EDIFACT Board MD1 |
|
For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction |
|
This message also occurs in the following versions of this standard: D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
This specification provides the definition of the Instruction for returns message (RETINS) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
A message by which a party informs another party whether and how goods shall be returned.
The Instruction for returns message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
The sender of an instruction for returns message will normally have previously been informed by the recipient of the intention to return goods by means of the Announcement for Returns message.
The instruction for returns message can be used to inform the receiving party on:
The instruction for returns may also be used to specify additional information regarding the return of goods such as handling instructions or hazardous material information.
The instruction for returns may be used to inform a party if the sender refuses, or does not require, return of the goods. It must in this case indicate what action the message recipient should carry out (e.g. disposal, destroy).
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.
This section should be read in conjunction with the Segment Table which indicates mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
Where a choice of code or text is given only the code element should be used wherever possible.
Conditional data that is not required in the message should not be included.
Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.
Free text information within the message should be avoided as this inhibits automatic processing. It is only used when additional information that cannot be accommodated within the other segments is required.
Information to be provided in the Header section:
A service segment starting and uniquely identifying a message. The message type code for the Instruction for returns message is RETINS.
Note: Instruction for returns messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | RETINS |
| 0052 | D | |
| 0054 | 98A | |
| 0051 | UN |
A segment by which the sender must uniquely identify the Instruction for Returns.
A segment specifying the dates, and when relevant, the times related to the whole message, e.g. pick up date, message date. The segment must be specified at least once to specify the message date as allocated by the sender.
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments by which the sender of the message indicates to the receiver what type of document or message will accompany or follow the instruction for returns message, e.g., a credit note.
A segment by which the sender of the message indicates to the receiver what type of document or message will accompany or follow (e.g. credit note) the instruction for returns message.
A segment specifying the date and where necessary the time related to the current document. This may be used to indicate required document receipt dates, times, or periods.
A group of segments providing references and any associated dates related to the current message, e.g. announcement for returns number, invoice, etc.
A segment for providing references related to the whole instruction for returns message.
A segment specifying the date and where necessary the time of the reference.
A group of segments identifying the parties involved in the instruction to return message and any associated information.
A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party identification should be specified, e.g. the Buyer and Seller are known to each other, thus only the coded identification is required.
A segment to allow the identification of locations related to the current party, e.g. the location of the goods for returns.
A group of segments for specifying any references relating to the current party.
A segment for the inclusion of any references related to the current party.
A segment specifying the date and where necessary the time of the reference.
A group of segments identifying the contact person or department for the current party and if required specifying the communication channel and number.
A segment to identify a person or department and their function, to whom communications should be directed.
A segment specifying the communication channel and number for the specified contact.
A group of segments identifying any states, instructions, dates or additional references related to the complete instruction for return message.
A segment to enable return states to be specified.
A segment to enable return instructions to be specified.
A segment specifying the date and or time related to the return state.
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments for specifying any references, and if required any dates, related to the and conditions.
A segment for the inclusion of any references related to the conditions.
A segment specifying the date and where necessary the time of the reference.
A group of segments indicating the terms of delivery for the whole instruction for returns.
A segment identifying the delivery terms used, e.g. INCOTERMS, a code could be used to specify the delivery terms.
A segment identifying locations relevant to the delivery terms.
A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole instruction for returns.
A segment specifying the mode, means and identification of the transport for the goods on which instructions for returns are being provided.
A segment identifying locations relevant to the transport details.
A segment identifying any dates associated with the transport details.
A group of segments to specify equipment in which goods will be transported.
A segment to specify equipment, equipment size and type used in the transport.
A segment to specify measurements associated with the equipment, such as size.
A segment to specify processable supplementary information associated with the equipment.
Information to be provided in the Detail section:
0390 Segment group 11: LIN-PIA-IMD-MEA-DTM-QTY-FTX-LOC-MOA-SG12- SG13-SG14-SG15-SG16-SG18-SG20-SG21 A group of segments providing details of the individual items for which instruction for returns are being provided. There must be at least one occurrence of this group within an instruction for returns.
A segment identifying a line item by the line item number and configuration level, and additionally, identifying the product for return. Other product identification numbers, e.g. supplier product number etc., can be specified within the following PIA segment.
A segment providing additional identification to the product specified in the LIN segment (e.g. Harmonized System number).
A segment for describing the current line item as well as product characteristic. This segment should be used for products that cannot be fully identified by an article number.
A segment enabling the physical measurements of the current item to be specified where this is required for full identification of the product.
A segment specifying date and or time, or period details relating to the current line item only, e.g. collection date.
A segment identifying the product quantities, e.g. return quantity.
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A segment to allow the further identification of locations related to the current line item.
A segment specifying any monetary amounts relating to the product, e.g. credit note amount.
A group of segments by which the sender of the message indicates to the receiver what type of document or message will accompany or follow the instruction for returns message, e.g., a credit note, for the current line item.
A segment by which the sender of the message indicates to the receiver what type of document or message will accompany or follow the return (e.g. credit note) for the current line item.
A segment specifying the date and where necessary the time related to the document. This may be used to indicate required document receipt dates, times, or periods.
A group of segments for specifying any references relating to the current line item only, e.g. invoice number, etc.
A segment for the inclusion of any references related to the current line item.
A segment specifying the date and where necessary the time of the reference.
A group of segments giving information about dangerous goods.
A segment to indicate the class of dangerous goods.
A segment to specify quantity of the given dangerous goods.
A segment to describe dangerous goods.
A group of segments identifying handling instructions relevant to the current line item only.
A segment providing information on required handling and notification of hazardous materials relevant to the current line item only.
A segment with free text information relevant to the handling instructions, in coded or clear form, used when additional handling information is needed. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments identifying packaging, marks and numbers, date and time information about packing for the product for which an instruction for returns is provided.
A segment specifying the number and type of the packages/physical units and the physical type of packaging for the current line item.
A group of segments specifying markings, labels, and packing numbers.
A segment specifying markings and or labels used on the package described in the PAC segment.
A segment for specifying date and or time, or period related to the package.
A segment providing the identity numbers related to the current package.
A group of segments identifying any states, instructions, dates or additional references related to the return of the current line item.
A segment to enable return states to be specified.
A segment to enable return instructions to be specified.
A segment specifying the date and or time related to the return state.
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments for specifying any references, and if required any dates, related to the states for the current line item.
A segment for the inclusion of any references related to the conditions.
A segment specifying the date and where necessary the time of the reference.
A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the current line item.
A segment specifying the mode, means and identification of the transport for the current line item.
A segment identifying locations relevant to the transport, e.g. place of collection.
A segment identifying any dates associated with the transport details.
A group of segments to specify equipment related to the transport of the current line item.
A segment to specify equipment, equipment size and type used in the transport.
A segment to specify measurements, other than dimensions, associated with the equipment, such as weight.
A segment to specify processable supplementary information associated with the equipment.
Information to be provided in the Summary section:
A segment by which control totals may be provided by the sender for checking by the receiver.
A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.
| BGM | Beginning of message | |
| CDI | Physical or logical state | |
| CNT | Control total | |
| COM | Communication contact | |
| CTA | Contact information | |
| DGS | Dangerous goods | |
| DOC | Document/message details | |
| DTM | Date/time/period | |
| EQD | Equipment details | |
| FTX | Free text | |
| GIN | Goods identity number | |
| HAN | Handling instructions | |
| IMD | Item description | |
| INP | Parties and instruction | |
| LIN | Line item | |
| LOC | Place/location identification | |
| MEA | Measurements | |
| MOA | Monetary amount | |
| NAD | Name and address | |
| PAC | Package | |
| PCI | Package identification | |
| PIA | Additional product id | |
| QTY | Quantity | |
| RFF | Reference | |
| TDT | Details of transport | |
| TOD | Terms of delivery or transport | |
| UNH | Message header | |
| UNT | Message trailer |
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×9 | (C) |
| ├─FTX Free text | ×9 | (C) |
| ├─Segment Group 1 | ×9 | (C) |
| │─├─DOC Document/message details | ×1 | (M) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 2 | ×9 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 3 | ×9 | (C) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×9 | (C) |
| │─├─Segment Group 4 | ×9 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─└─Segment Group 5 | ×9 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×9 | (C) |
| ├─Segment Group 6 | ×99 | (C) |
| │─├─CDI Physical or logical state | ×1 | (M) |
| │─├─INP Parties and instruction | ×9 | (C) |
| │─├─DTM Date/time/period | ×9 | (C) |
| │─├─FTX Free text | ×9 | (C) |
| │─└─Segment Group 7 | ×9 | (C) |
| │───├─RFF Reference | ×1 | (M) |
| │───└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 8 | ×9 | (C) |
| │─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─└─LOC Place/location identification | ×9 | (C) |
| ├─Segment Group 9 | ×9 | (C) |
| │─├─TDT Details of transport | ×1 | (M) |
| │─├─LOC Place/location identification | ×9 | (C) |
| │─└─DTM Date/time/period | ×9 | (C) |
| ├─Segment Group 10 | ×9 | (C) |
| │─├─EQD Equipment details | ×1 | (M) |
| │─├─MEA Measurements | ×9 | (C) |
| │─└─FTX Free text | ×9 | (C) |
| ├─Segment Group 11 | ×9999 | (M) |
| │─├─LIN Line item | ×1 | (M) |
| │─├─PIA Additional product id | ×9 | (C) |
| │─├─IMD Item description | ×9 | (C) |
| │─├─MEA Measurements | ×9 | (C) |
| │─├─DTM Date/time/period | ×9 | (C) |
| │─├─QTY Quantity | ×9 | (C) |
| │─├─FTX Free text | ×9 | (C) |
| │─├─LOC Place/location identification | ×9 | (C) |
| │─├─MOA Monetary amount | ×9 | (C) |
| │─├─Segment Group 12 | ×9 | (C) |
| │─│─├─DOC Document/message details | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─├─Segment Group 13 | ×9 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─├─Segment Group 14 | ×9 | (C) |
| │─│─├─DGS Dangerous goods | ×1 | (M) |
| │─│─├─QTY Quantity | ×9 | (C) |
| │─│─└─FTX Free text | ×9 | (C) |
| │─├─Segment Group 15 | ×9 | (C) |
| │─│─├─HAN Handling instructions | ×1 | (M) |
| │─│─└─FTX Free text | ×9 | (C) |
| │─├─Segment Group 16 | ×9 | (C) |
| │─│─├─PAC Package | ×1 | (M) |
| │─│─└─Segment Group 17 | ×9 | (C) |
| │─│───├─PCI Package identification | ×1 | (M) |
| │─│───├─DTM Date/time/period | ×9 | (C) |
| │─│───└─GIN Goods identity number | ×9 | (C) |
| │─├─Segment Group 18 | ×99 | (C) |
| │─│─├─CDI Physical or logical state | ×1 | (M) |
| │─│─├─INP Parties and instruction | ×9 | (C) |
| │─│─├─DTM Date/time/period | ×9 | (C) |
| │─│─├─FTX Free text | ×9 | (C) |
| │─│─└─Segment Group 19 | ×9 | (C) |
| │─│───├─RFF Reference | ×1 | (M) |
| │─│───└─DTM Date/time/period | ×9 | (C) |
| │─├─Segment Group 20 | ×9 | (C) |
| │─│─├─TDT Details of transport | ×1 | (M) |
| │─│─├─LOC Place/location identification | ×9 | (C) |
| │─│─└─DTM Date/time/period | ×9 | (C) |
| │─└─Segment Group 21 | ×9 | (C) |
| │───├─EQD Equipment details | ×1 | (M) |
| │───├─MEA Measurements | ×9 | (C) |
| │───└─FTX Free text | ×9 | (C) |
| ├─CNT Control total | ×9 | (C) |
| └─UNT Message trailer | ×1 | (M) |