| Version: | D |
|---|---|
| Release: | 98B |
| Contr. Agency: | UN |
| Revision: | 1 |
| Date: | 98-08-25 |
| SOURCE: | Western European EDIFACT Board - MD1 |
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For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction |
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This message also occurs in the following versions of this standard: D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
This specification provides the definition of the Order status enquiry message (OSTENQ) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
A message between a buyer or buyer's agent and a seller or seller's agent for information on the current status of a previously sent order(s).
The Order status enquiry message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry.
This message may relate to:
The order status enquiry can be sent as 'non-specific enquiries', i.e. asking for all outstanding orders, or as 'specific enquiries', i.e. asking for specific orders or order lines.
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.
This section should be read in conjunction with the Segment Table which indicates mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
Information to be provided in the Header section:
A service segment starting and uniquely identifying a message. The message type code for the Order status enquiry message is OSTENQ.
Note: Order status enquiry messages conforming to this document must contain the following data in segment UNH, composite S009:
| Data element | 0065 | OSTENQ |
| 0052 | D | |
| 0054 | 98B | |
| 0051 | UN |
A segment by which the sender must uniquely identify the order status enquiry by means of its type and number and when necessary it's function.
A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date. The Date/Time/Period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Reference issue date is specified within the RFF Segment group.
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer exchanges such text will normally require the receiver to process this segment manually.
A group of segments identifying the parties with associated information.
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the proposed order. Identification of the sender (normally the buyer) is mandatory for the enquiry. It is recommended that where possible only the coded form of the party ID should be specified.
A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.
A segment to identify a person or department, and their function, to whom communications should be directed.
A segment to identify a communications type and number for the contact specified in the CTA segment.
Information to be provided in the Detail section:
0100 Segment group 3: DOC-DTM-SG4 A group of segments providing details of the individual requested order(s).
A segment giving references to the purchase order(s) enquired. Other references may also be given, e.g. sellers reference number.
A segment specifying the date/time related to the reference.
A group of segments providing details of the individual requested order(s) lines.
A segment used to identify a line item.
A segment providing additional identification on the product specified in the LIN segment. E.g. To give seller's item number, EAN number, technical specification number.
A segment for describing the product as well as product characteristic. This segment should be used for products and services that cannot be fully identified by a product code or article number.
A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc.
A group of segments giving references related to the order line(s) and, where relevant, its dates.
A segment giving references to sellers reference number, contract numbers, etc.
A segment specifying the date/time related to the reference.
A group of segments used to request the status of only certain delivery of an order line.
A segment indicating the location to which goods are to be delivered. This segment will only be used for multi destination deliveries.
A segment specifying the date/time related to the product quantities.
A segment identifying the product quantities.
A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.
| BGM | Beginning of message | |
| COM | Communication contact | |
| CTA | Contact information | |
| DOC | Document/message details | |
| DTM | Date/time/period | |
| FTX | Free text | |
| IMD | Item description | |
| LIN | Line item | |
| LOC | Place/location identification | |
| MEA | Measurements | |
| NAD | Name and address | |
| PIA | Additional product id | |
| QTY | Quantity | |
| RFF | Reference | |
| UNH | Message header | |
| UNT | Message trailer |
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×5 | (M) |
| ├─FTX Free text | ×20 | (C) |
| ├─Segment Group 1 | ×25 | (M) |
| │─├─NAD Name and address | ×1 | (M) |
| │─└─Segment Group 2 | ×5 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×5 | (C) |
| ├─Segment Group 3 | ×999 | (C) |
| │─├─DOC Document/message details | ×1 | (M) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─└─Segment Group 4 | ×20000 | (C) |
| │───├─LIN Line item | ×1 | (M) |
| │───├─PIA Additional product id | ×25 | (C) |
| │───├─IMD Item description | ×10 | (C) |
| │───├─MEA Measurements | ×5 | (C) |
| │───├─Segment Group 5 | ×99 | (C) |
| │───│─├─RFF Reference | ×1 | (M) |
| │───│─└─DTM Date/time/period | ×1 | (C) |
| │───└─Segment Group 6 | ×99 | (C) |
| │─────├─LOC Place/location identification | ×1 | (M) |
| │─────├─DTM Date/time/period | ×5 | (C) |
| │─────└─QTY Quantity | ×1 | (C) |
| └─UNT Message trailer | ×1 | (M) |